About Flat6Labs
Flat6Labs is the MENA region’s leading seed and early stage venture capital firm, currently running the most renowned startup programs in the region. Annually, Flat6Labs invests in more than 100 innovative and technology-driven startups enabling thousands of passionate entrepreneurs to achieve their daring ambitions and ultimately becoming their institutional co-founders.
Launched and headquartered in Cairo since 2011, Flat6Labs has multiple offices across the region; with ongoing plans to expand into other emerging markets.
For more information, visit www.flat6labs.com
About the role
As Flat6labs Operations Coordinator, You will be responsible for the organization and coordination of administrative operations, procedures and resources to facilitate organizational effectiveness and efficiency for our office in Abu Dhabi.
Main Responsibilities:
- Assist with the management of daily operational activities
- Manage contract and price negotiations with office vendors, service providers and office lease.
- Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
- Manage petty cash, and make sure invoices are recorded on time.
- Manage office setup process, PO creation, and ensure the efficiency of workflow processes.
- Manage all procurement activities and maintain an updated list of suppliers/vendors with competitive quotations.
- Support team members with operational queries (e.g. stationery, office equipment, Hardware and travel arrangements).
- Liaise with facility management vendors, including cleaning, catering and security services
- Compile, proofread and edit drafts of contracts, leases, licenses, policies and other legal documents in accordance with other regional offices.
- Assist in planning and implementing internal/external events including meetings, program events, conferences and managing related catering and logistics activities.
- Coordinate with the marketing team for all events happening locally to develop social media content.
- Schedule meetings and appointments for team members.
- Coordinate with HR to update and maintain office policies as necessary
- Assist in the onboarding process for new hires
- Design, Implement filing systems and ensure the confidentiality of data.
- Observe, review and analyze processes to identify inefficiencies and areas where improvements could be made.
- Support with all tasks related to F6L programs throughout the different cycles.
- Perform miscellaneous job-related duties as assigned.
Requirements
- Bachelor degree from an accredited institution.
- Proven experience, at least 2- 3 years, as an Office Manager, Front Office Manager, Administrative Assistant or Operations Coordinator.
- Must have Knowledge of Operations responsibilities, systems and procedures.
- Excellent written and verbal communication skills in English, with the ability to present complex information in a clear and concise manner
- Strong organizational and planning skills and ability to work in a fast-paced environment.
- Excellent level of proficiency in Google Suite.
- Familiarity with email scheduling tools and email software packages.
- Knowledge of legal practices (office setup stage) procedures is preferred.
- Knowledge of administrative management amp; HR procedures.
- Experience in basic accounting activities is preferred.
- Experience in Event Management is preferred.
- Attention to detail and problem solving skills.
Benefits
What’s in it for you?
- Get the chance to work with high-potential for growth startups and bright entrepreneurs from different backgrounds.
- Engage in the buzzing startup community in the MENA region.
- Work in an environment supporting creativity and proactivity, and be part of a small dynamic team.
- Competitive package including medical insurance at one of the top medical insurance providers.
- Hybrid working model amp; Flexible working hours