Note! Apply link will take you to an external website.
Executive Secretary
Conares, United Arab Emirates
Experience
1 Year
Salary
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
Bachelor's Degree
Total Vacancies
1 Job
Posted on
Oct 28, 2023
Last Date
Nov 28, 2023
Location(s)
Job Description
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Responsibilities
- Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.
- Receive and screen phone calls and redirect them when appropriate
- Maintain executive’s agenda, assist in planning schedules, appointments and meetings.
- Attend meetings, keep minutes and follow up on action items.
- Handle and prioritize all outgoing or incoming correspondence
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Oversee and manage social media profiles of executive.
- Coordinate and oversee special projects as directed by executive management.
Requirements
- Degree in business administration or relative field
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office, ERP Software and Social Media Platforms
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
Job Specification
Conares
Information Technology and Services - Dubai, United Arab Emirates