Admin Assistant
Al Career Human Resources Consultancies , United Arab Emirates
Job Description
We are looking for an HR and Admin Assistant to join our team. The ideal candidate will have a strong interest in human resources and administrative functions, as well as excellent communication and organizational skills. The HR and Admin Assistant will play a vital role in supporting HR processes, managing administrative tasks, and contributing to the efficient operation of the HR and administrative departments.
Responsibilities:
• Assist in coordinating recruitment activities, including job postings, resume screening, scheduling interviews, and communicating with candidates.
• Maintain candidate databases and assist in onboarding processes for new hires.
• Maintain accurate and up-to-date employee records, including contracts, personal information, and attendance records.
• Assist in preparing and updating HR-related documents, such as employment letters and performance evaluations.
• Assist in payroll processing by accurately updating attendance records, overtime hours, and other payroll-related data.
• Support benefits administration, including enrollment, communication, and addressing employee inquiries.
• Provide general administrative support, including answering phone calls, responding to emails, and managing office supplies.
• Assist in coordinating office events, meetings, and travel arrangements.
• Assist in organizing employee orientation sessions and training programs.
• Coordinate training logistics, track attendance, and gather training feedback.
• Assist in handling employee inquiries and requests related to HR policies, procedures, and benefits.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist in ensuring compliance with labour laws, regulations, and company policies.
• Participate in the development and communication of HR policies and procedures.
• Assist in maintaining a safe and healthy work environment by coordinating safety training and ensuring compliance with safety guidelines.
• Generate regular HR-related reports, such as attendance, leave balances, and turnover statistics.
• Assist in analyzing HR data to identify trends and insights for decision-making.
Job Specification
Requirements:
• Bachelor's degree in Human Resources, Business Administration, or a related field; relevant certifications are a plus.
• Entry-level candidates or those with limited experience in HR and administration are welcome to apply.
• Basic understanding of human resources practices, labour laws, and administrative processes.
• Proficiency in using Microsoft Office applications, particularly Excel and Word.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication skills, both written and verbal.
• Organizational and time management abilities to manage multiple tasks and deadlines.
• Ability to handle confidential information with discretion and maintain professionalism.
• Collaborative mindset with the ability to work well within a team.
• Flexibility to adapt to changing priorities and business needs.
• Knowledge of or other languages is a plus