Executive Assistant to C- Suite
Bayut | dubizzle, United Arab Emirates
Job Description
Bayut amp; dubizzle have the unique distinction of being iconic, homegrown brands with a strong presence across the seven emirates in the UAE. Connecting millions of users across the country, we are committed to delivering the best online search experience.
As part of Dubizzle Group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
As an Executive Assistant, you will be responsible for providing comprehensive support to the CEO, You will play a key role in supporting the CEO’s day-to-day activities, contributing to the efficient management of his schedule, and ensuring that all administrative tasks are carried out with great attention to detail and professionalism.
In this role, you will:
Schedule Management
- Efficiently manage the CEO’s calendar, schedule meetings, appointments and events
- Coordinate internal and external meetings, ensuring optimal use of the CEO’s time.
Travel Management
- Manage all travel requirements, including flights, hotels, transportation, and itineraries.
- Provide detailed travel plans and necessary documentation, ensuring a smooth and hassle-free travel experience.
Liaison with Authorities for Administrative Purposes
- Act as a primary point of contact for communication with government agencies, regulatory bodies, and other external stakeholders as required
- Facilitate administrative processes, including document submissions, permits, and compliance requirements.
Personal Assistance
- Assist with personal tasks and errands for the CEO, such as paying bills, managing administrative matters, and filing (or similar).
- Provide support for personal administrative needs, maintaining confidentiality and discretion at all times.
Administrative Support
- Maintain meticulous records, files, and documentation, ensuring accuracy and accessibility.
- Handle correspondence, emails, and phone calls with professionalism and efficiency.
Additional Duties
- Provide general administrative support to the CEO as needed.
- Undertake special projects and assignments to support organisational objectives.
Requirements
- Bachelor’s degree in Business Administration, Communication, or a related field
- A minimum of 3 years experience as an Executive Assistant or similar role
- Previous experience in supporting Senior executives preferred
- A valid driver’s license and access to a car preferred
- Proficiency in Microsoft Office and other required software applications
- Excellent written and spoken English communication skills
- Strong organisation and time-management skills
- Ability to multitask and prioritise tasks effectively in a fast-paced environment.
- Demonstrate discretion and professionalism when handling sensitive information.
- Willingness to adapt and take on new responsibilities as needed.
- Ability to work independently and as part of a team
Benefits
- A fast paced, high performing team.
- Multicultural environment with over 50 different nationalities
- Competitive Tax-free Salary
- Comprehensive Health insurance
- Annual Air Ticket Allowance
- Employee discounts at multiple vendors across the emirates
- Rewards amp; Recognitions
- Learning amp; Development
Bayut amp; dubizzle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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