Job Description

Job Type: Full-Time | On-Site – Office Location

Location: Dubai, UAE

Benefits: Residence Visa, Health insurance, 30 days annual leave (after 1 year), airfare after 2 years

Overview:

This is a hands-on, Excel-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow-through within a small, fast-paced company. While many candidates may come from accounting or business admin backgrounds, the role is not pure accounting or logistics. It requires accuracy, speed, structure, and daily follow-up. The right candidate will treat the work as their responsibility - not just a checklist.

Not Required:

Pure accounting profiles (this is not a GL/reconciliation job)

Formal logistics background (we do not want shipping coordinators or customs agents)

Key Responsibilities:

Fluent in English (written and spoken)

Complete monthly procurement tasks based on sales volume and stock depletion

Communicate with suppliers via Email for quotations, lead times, and shipping documentation

Track procurement data in Excel: quantities, pricing, landed cost tracking, arrival schedules

Entry of Purchase Orders into Odoo

Liaise with warehouse storekeeping teams to ensure goods flow from PO to arrival location

Support inventory management: updating stock arrivals, purchase order matching, costing entries

Maintain internal systems (Excel trackers + light Odoo use) with up-to-date, accurate data

Raise red flags early if data is missing, suppliers are non-responsive, or delays occur

Assist with basic vendor accounting (invoices, payment approvals, costing matching)

Daily Tools:

Excel: Strong understanding of formulas, filters sorting, data entry discipline

Email/WhatsApp: Fast written communication with suppliers and colleagues in clear formatting

Odoo (light usage): Inputting PO, updating item receipts, assigning costs, creating tasks

Cultural Fit:

Calm, methodical, quietly responsible

Doesn’t wait to be spoon-fed

Willing to learn structure and take ownership of their section

Requirements & Skills

Required Profile:

Fluent in English (written and spoken)
Degree in business, accounting, or commerce helpful, but not mandatory
1–3 years’ experience in procurement, inventory, commercial support, or admin
Confident with Excel - use of VLOOKUP, SUMIFS, and structured sorting required
High personal accuracy: You double-check your own numbers before others do
Comfortable working under deadlines, across departments, and occasionally beyond hours