Executive Assistant / Program Manager
Amazon, United Arab Emirates

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? Do you want to learn more about Amazon’s global footprint and what we are doing to reach customers across the Middle East? Are looking for an amazing team that's making history in an exciting new region?

We are looking for an exceptionally bright, well organized and self-motivated Executive Assistant to join Amazon in Dubai as part our growing team. We are seeking a motivated individual with a history of high performance. This is an exciting role in a new region and requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and across multiple time zones to meet tight deadlines, all while juggling urgent and critical requests.

The successful candidate will have a high level of integrity and discretion in handling confidential information, an understanding of the professionalism required in dealing with leaders (at and outside Amazon), along with the ability to be flexible and change direction seamlessly. In addition he/she will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Responsibilities for this position include the ability to play a leadership role, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively. Other key responsibilities include:
· Manage complex calendars and scheduling with diplomacy and discretion.
· Organize, execute, and assist with team activities (staff meeting agendas, All-Hands meetings, on-sites/off-sites, team social events, etc.)
· Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.
· Coordinate closely with Finance team, Recruiting team, Facilities team, HR team, and other Executive Assistants within the Amazon community.
· Track and help drive completion of key deliverables and follow up on outstanding items.
· Have fun at work and help others do the same!

BASIC QUALIFICATIONS

· 3-5 years of experience providing executive assistant/program management/HR support
· Effective written and verbal communicator in Arabic and English
· Bachelor’s Degree in related field, or in any field with relevant work experience
· Advanced knowledge of Microsoft Outlook
· Strong working knowledge of Microsoft Word and Excel
· High level of integrity and discretion in handling confidential data and information
· Detail oriented, with exceptional organization skills
· Experience with domestic and international travel (including planning, booking, logistics, meeting & event coordination across time zones, travel visas, etc.)
· Experience planning, budgeting, and organizing events start to finish (including team/org meetings, all-hands, project drives, off-sites, social/networking/team-building events, etc.)
· Exceptional verbal and written communication skills, with the ability to communicate complex information in an approachable manner
· Poised under pressure, with the ability to switch gears at a moment’s notice
· Ability to develop quick turn-around results in a fast moving, ambiguous environment
· Ability to partner with all levels of the organization to achieve results
· Positive, proactive, and able to have fun at work and help others do the same

PREFERRED QUALIFICATIONS

· Advanced knowledge of Microsoft Word, Excel, PowerPoint, SharePoint, and Visio
· Experience managing multiple projects simultaneously, with multiple inputs and multiple stakeholders
· Experience working in an entrepreneurial, results driven, and fast-paced environment
· Proven track record of delivering projects across large cross functional teams
· Demonstrated organizational skills, with a keen focus on delivering results in a dynamic and ambiguous environment
· Ability to assess risks, anticipate bottlenecks, provide escalation management, make tradeoffs, and balance the needs of the business with program requirements
· Ability to influence without authority, think proactively, and function independently

Job Rewards and Benefits