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Executive Assistant - Famco - Dubai Job in United Arab Emirates
Al Futtaim Private Company LLC , United Arab Emirates

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2 Years
0 - 0 USD
Job Type
Job Shift
Job Category
Requires Traveling
Career Level
As Described in Job Ad
Total Vacancies
1 Job
Posted on
Feb 23, 2021
Last Date
May 20, 2021

Job Description

Executive Assistant | Famco | Dubai

About the Job:

We are currently looking for an experienced Executive Assistant to work for Famco in Dubai. As an Executive Assistant you will provide secretarial, reports & analysis, presentations and administrative support to the Managing Director ensuring services are provided in an effective and efficient manner. The responsibilities of an EA require dealing with a wide range of managerial, coordination, and monitoring tasks.

Specifically, your key responsibilities are as follows:

Perform a variety of administrative or executive support tasks that are highly confidential and sensitive.

Research, compile, assimilate and prepare confidential and sensitive documents, briefing the Managing Director as required.

Read and screen incoming correspondence and reports as appropriate; make a preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the Managing Director, Sr. Management and team as appropriate

Receive and screen incoming calls and visitors, determining priority matters, alerting the Managing Director accordingly. Make referrals to appropriate staff or provides requested information.

Act as liaison between the Managing Director, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.

Produce a variety of documents, charts, and graphs as required

Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings.

Coordinate and facilitate the Managing Director's calendar to arrange appointments, meetings, and conferences

In coordination with other EA's, recommend actions to be taken on office expenditures such as equipment and supply needs.

Establish and maintain various filing and records management systems.

Maintains and keeps record of confidential files and contracts

Make travel arrangements; prepare itineraries; prepare, compile and maintain travel vouchers and records for the Managing Director as required.

Make travel arrangements; prepare itineraries; prepare, compile and maintain travel vouchers and records for overseas guests/suppliers when required.

Process and prepare expense reports related to business travel, dinner and lunch meetings, and other related expenses

Creates Purchase Requisitions and Purchase Order via Ariba and SAP for office supplies, events, etc., for both trade and non-trade items.

Handles supplies for HO

Job Specification

About You:

The ideal candidate for this role will need to possess the following qualification, skills and experience:

Minimum secondary education, Degree holder would be preferable

5 years of administrative support experience, including two years equivalent to advanced level administrative support work.

Previous experience in a similar capacity within a large, busy office setup

Knowledge of the application of instructions and guidelines to specific problems.

Knowledge of the organization and composition of letters, minutes, reports, charts and spread sheets.

Ability to review several diverse reference sources, select and synthesize data for reports and other forms of correspondence.

Ability to create presentations, charts, graphs, databases, and spread sheets.

Ability to compose routine correspondence and reports.

Excellent English communication skills both oral and written

Proficient in MS Office; Word, Excel, Power Point, Outlook

Ability to plan, organize and balance multiple time sensitive demands

Ability to build relationships and communicate and apply new knowledge and new concepts

Ability to work under pressure and continuously meet deadlines

Competent to analyse market information

Confidence in own decision making

High attention to detail

Discretion with confidential information

Effective interpersonal skills, with proven ability to drive through complex solutions



We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

Al Futtaim Private Company LLC

Consumer Goods - Dubai, United Arab Emirates