Office Manager, Flat6Labs Abu Dhabi
Flat6Labs, United Arab Emirates

Flat6Labs Abu Dhabi Office Manager is responsible for the organization and coordination of the accelerator’s administrative operations, procedures and resources to facilitate organizational effectiveness and efficiency.

Main Responsibilities:

• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
• Allocation of resources to enable task performance.
• Assist in bookkeeping, invoicing and accounting support tasks.
• Coordinate office staff activities to ensure maximum efficiency.
• Manage office setup process, sourcing quotations from vendors and suppliers.
• Manage office budget, purchase orders and procurements.
• Evaluate and manage staff performance.
• Recruit and select office staff.
• Assist in organizing internal events and sessions held at office.
• Coach and discipline office staff.
• Design and implement filing systems
• Ensure filing systems are maintained and current.
• Manage communication outlets of the office, like: Fax, phone calls, etc..
• Manage office time sheets and shared resources.
• Establish procedures for record keeping.
• Ensure security and confidentiality of data.
• Ensure office policies and procedures are being adhered to.
• Implement procedural and policy changes to improve operational efficiency.
• Prepare operational reports and schedules to ensure efficiency.
• Monitor and maintain office supplies inventory.
• Review and approve office supply acquisitions amp; purchases.
• Maintain a safe and secure working environment.
• Manage internal staff relations.
• Manage personnel files and make sure they are up to date and secured.

Requirements

• A least 3 years experience of office management, administration or other related field.
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Very good computer amp; Internet skills
• Excellent English fluency (Arabic language is a plus)
• Good Knowledge of office amp; email software packages
• Excellent communication skills
• Problem analysis and assessment
• Judgment, problem solving and decision making
• Planning and organizing
• Attention to detail and high level of accuracy

Benefits

• Engage in the buzzing startup community across the region.
• Work in an environment supporting creativity and proactivity.

Job Rewards and Benefits