FM Estimation Manager - AFE - Dubai UAE
Al Futtaim Private Company LLC, United Arab Emirates
Job Description
JOB PURPOSE
Sr. Bid Manager is responsible to lead excellence in winning various jobs in relations to FM while work on improve diversification, customer base. The job holder is also responsible for directing company-wide estimating & tendering and all associated activities related to tender preparation and submittal.
The job holder is expected to be expert in preparing costs estimation with the objective of reducing costs and maximizing Al Futtaim Engineering FM Sales gross margins. Managing deviance from the actual and targets set during the periodic P&L review meetings while assisting in compiling of tenders.
KEY ACCOUNTABILITIES
Financial
Full accountability of profitable submission/ proposals to the relevant stakeholders’
Optimize management of resources to maintain productiveness and effectiveness in all possible aspects in order to reach cost efficiency during tenders’ preparation.
Comparison Studies based on suppliers Quotations.
Process Management
Establish and implement “best practices” and focuses on continuous improvement.
Evaluate tender documents from a technical point of view in order to identify risk factors, ensuring that technical terms comply with the relevant standards for the overall risk assessment and bid decision Managing and prioritizing workload of daily operations
Based on Clients budget constraints for any specific project, carrying out value engineering studies.
Administration & Quality Management
Review and finalizes cost estimates proposal with the relevant team in terms of the required material as per bill of quantities, amount of work, material/ equipment/ and manpower requirements during the tendering phase.
Finalize estimation of all direct and indirect FM projects costs and consolidates tender documents for management review and approval.
Developing case studies, client profiles analysis and other evaluates related to subcontractor and vendor proposals
Supporting documentation that showcases AFE FM capability.
Ensure historical data is documented and archived on each quoted project.
Maintain databases of standard material costs and various market pricing models.
Information Management
Generate weekly tender status reports highlighting progress on concerned tenders.
Prepare and generates monthly progress reports highlighting tender wins/ losses (indicating reasons) for review and verification of management.
Proactively manage the renewal of all existing contracts.
Communication and Stakeholders Management
Proactive Participation in pre-bid meetings and corporate/client presentation meetings as required.
Provide all the necessary project clarifications/ information upon project award to the Project Manager as per the project budget; advise the Project Manager on contractual rights, remedies which has been taken into consideration during tendering.
Build strong relationships with internal and external stakeholders
Provide all necessary documentation during prequalification stages.
Terms Negotiation
Negotiating with suppliers on both technical and commercial aspects of products.
Negotiating tender and contract terms and conditions to meet both client and company needs.
Negotiate potential contract adaptations or extensions when needed.
Negotiates and finalises contract terms in line with prevailing Budgets, Delegation of Authority (DOA) and any other conditions required by the business.
Sales / Estimation Targets
Achieve sales / Estimation targets set by the management.
Generate business opportunities and RFP’s through customer contact to meet company’s business plans and growth strategies.
Track and report current status of potential projects, markets, Customer news, and developments.
Lead the development and preparation of RFP’s, Pre-Qualification, formal presentations.
Assess the targeted quality of business coming in; refocusing efforts if off track.
People Management
Develop staff development programs such as skills enhancement trainings and job-related training sessions to ensure competent work output.
Coordinate with estimating & planning engineers to resolve design/system conflicts as well as coordinates overall scope of work during proposal phase.
Manage and monitors the performance of direct report and provides guidance as and when required.
Assign estimating work, coach, mentor and provide technical support to the estimating team.
Job Specification
JOB CONTEXT
Proven leadership qualities to create a strong sense of strategic direction and common interest
Highly organised, proactive, and self-motivated person who can efficiently and effectively manage a wide range of tasks and objectives.
Develop and maintain positive and productive relationships with stakeholders
Excellent personal communication skills and the ability to develop relationships at all levels.
Effective player who actively portrays a positive attitude within the workplace.
Al Futtaim Engineering is a multi-disciplinary engineering company in the UAE, Qatar and lower Gulf Region. Facilities Management division is specialized in providing the facilities maintenance to its customers.
Job holder plays a key role to meet and enhance the customer requirement in line with the company’s policy and objective and plays a key role in work winning activities.
Concern for the quality of one’s work, other workers and the organisation as whole.
PERSON SPECIFICATIONS
Minimum Qualifications, Certification and Knowledge:
Bachelor's degree in Engineering preferably Electrical or Mechanical
Significant market research and analytical skills.
Expert knowledge of estimating strategies, techniques, and UAE standards and regulations.
Minimum Experience and Knowledge:
5 - 10 years of progressive experience in Facilities Management estimating, tendering preferably in GCC/UAE
Additional experience in MEP, fitout, infrastructure will be an advantage.
Should be highly flexible and adaptable and able to work effectively with a multicultural workforce.
Job-Specific Skills:
Excellent leadership skills with the ability to influence stakeholders based the presented data.
Ability to interpret client requirements and create work winning proposals.
Excellent verbal communication skills in order to deliver persuasive and effective presentations, sales pitches, networking, negotiations, internal communications and relationship management.
Should have won businesses through developing client relationships centred on solutions that deliver business excellence to both client and contractor.
Flexible and willing to fulfil work requirements including work location, mobility ability.
Strong track record in a service industry operating at management level, where client relationships are essential.
Has good networks within the FM and/or Property Industry including competitors, clients and suppliers.
Demonstrated ability to communicate, present and influence credibly and effectively at levels.
Proven knowledge in Budgeting, costing, market survey/analysis, and establishing contacts skills.
Knowledge in computer aided facilities management system (CAFM).
Knowledge in UAE laws and regulations.
Ability to identify the training needs of team members, coach and guide team for better employee engagement.
Ability to understand and work with commercial requirements like plan cost, budgets limits, profit and loss.
Innovative thinker and willing to continuously upgrade on current industry standards, best practices.
Clear understanding of technical, commercial and finance related matters pertaining to the contracts.
Carry-out conditional assessments, prepare cost estimates, technical justifications for retrofit, replacement works.
Behavioral Competencies:
Ability to manage time and workload effectively.
Logical and creative ability in resolving problems.
Ability to lead a team by example.
Details oriented, good presentation skills
Promote a positive image within the business.
Self-motivate capable of working alone and as a team.
Living the company values.
Great communication and analytical skills
Negotiation knowledge
Note that this is a Talent Pool vacancy.
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