Planning Manager - AFGRE - Dubai, UAE
Al Futtaim Private Company LLC, United Arab Emirates
Job Description
KEY ACCOUNTABILITIES
Technical
Supporting, as directed, line manager in provision of programme planning and scheduling Management Services for a portfolio of works or single large project.
Providing programme advice to the AFGRE Team. Establish and maintain scheduling standards and procedures at a professional level. Expert understanding of large project and multiple project scheduling techniques.
Advising AFGRE team and clients on timeframes of projects and consultancy services to meet time, and target dates to meet the development plan.
Prepare programmes and accurate cash flow projections for Finance Department, lenders and partners, to enable them to ensure adequate funding is available to service consultants and contractors payment applications.
Assisting in the preparation of project development feasibility studies and presentations prepared by the AFGRE team.
Agree the Project measurement system (PMS) and key indicators with the Consultants / Contractors
To report on portfolio programme status and risks on a monthly basis.
Extension of Time claims and Critical Path Analysis. Assessment of potential time impact of design / construction changes and schedule slippages across packages and recommends solutions or recovery plans. Review and comment on Contractors claims for delay and disruption and prepare if applicable contra-claims for Team Leaders and Contracts Managers consideration.
Ensure accurate and timely records are maintained and respond to Contractors or Consultants communications as directed by the Team Leader.
Review Consultants / Contractors Tender and Works programmes and make recommendations to Team Leaders in respect of compliance with Contract and compatibility with the Employers delivery requirements. Should any deviations or non-compliances be identified the Planning Manager will interrogate the provider of the programme and make recommendations to maintain compliance with the Employers requirements.
Assessment of Contractor’s progress reports, analysis of the Earned Value and advise the Commercial team of achieved values and any deviation from the plan.
Investigate reasons for potential delays, negotiate with Contractor and recommend recovery strategy. Carry out forensic analysis on Contractors claims for delay and disruption, and analyse Contractors Mitigation measures for effectiveness. Investigate further Mitigation options as well as time & cost of potential acceleration measures.
Review scope change requests for the impact on schedules and the critical path of the project. Maintain variation register. Prepare reconciliation between earlier schedules and the current schedule. Consolidate the impact of approved changes and any deviations from the key project targets and milestones, including productivity monitoring and “What if scenarios” to aid project management decision-making.
Engage with AFGRE team and clients to understand their requirements and, to provide sound planning and scheduling advice by ensuring risk is minimised and best value is achieved on all projects.
By working to project programmes and delivery
Prepare / review / update all necessary report formats / documentation utilising the relevant AFGRE standard Forms and advise on the realistic programmes and analysis of our Clients’ requirements, timescale, etc. for each Project in coordination with Project Team.
People
By attending project meetings and monitoring progress of assigned projects to capture major programme issues in coordination with Project Team.
Ensure awareness of the Project Management Team of all pertinent programme issues by constant communication and coordination with the Project Team.
Project Meeting attendance and coordination.
Interacting with Project Team on regular basis.
Process
To use standard form reports, to review the consultant and contractor reports, and programme submissions.
Complying with and using AFGRE forms and processes to ensure internal approvals are obtained in accordance with group policies and the Delegation of Authority.
Review, understand and implement Planning and scheduling processes to improve time management services provided to the Project teams.
Prepare all necessary report documentation requirements utilising the relevant AFGRE standard Forms, and any other suitable forms and advise on the selection of the appropriate form by discussion with and analysis of our Clients’ requirements, timescale, etc. for each Project in coordination with Project Team and compliance with business and department procedures.
Customer
Provide the complete service interface between customers and Projects & Development department by ensuring service requirements are met in accordance with budget and programme
Customer satisfaction
Job Specification
QUALIFICATIONS, EXPERIENCE, & SKILLS
Minimum Qualifications and Knowledge:
Candidate has to be holder of Engineering University Degree and should have at least 10 years’ experience with engineering, procurement, construction projects and, Projects planning & scheduling functions, including schedule development and schedule analysis, budget forecast, of multiple large projects and at least 5 years’ experience in a Planning management role with planning, schedule and supervision of personnel responsibilities.
Professional qualification (PMI, PSP) a preference but not a necessity.
Minimum Experience:
10 years
Significant experience in major developments including Infrastructure, Retail, Residential, and High Rise buildings.
Job-Specific Skills:
Majority of the experience must be in planning and scheduling function. Hands on budget forecast and preparation of cash flow in line with the development programme.
Must have knowledge of FIDIC
Excellent communication skills- fluency in English is a must
Local experience and knowledge of regulations is preferred
Proficient in Primavera (P6, Expedition) and MS Project is a must. MS Office suites including MSWord, Excel, PowerPoint.
Behavioural Competencies:
Teamwork
Communication
Professional Knowledge
Encourage subordinates
Training and coaching
Personal Leadership
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