We are looking for an office assistant who can manage the general office duties to ensure company processes run smoothly. Assists with director duties and corresponds with clients, customers, and vendors.
Key responsibilities of the role include:
Performs clerical duties, including, but not limited to, mailing and filing correspondence, and answering calls.
Interacts with clients, visitors, and vendors.
Sorts and distributes incoming mail.
Arranges meetings by reserving rooms and managing refreshments
Types correspondence, meeting notes, and forms among other documents
Photocopies, scans, and files appropriate documents.
Edits documents for accuracy.
Maintains accurate records and data entry.
Assists with organizing events when necessary.
Conducts research and compiles data, including supplier pre-qualifications.
Signs for delivered packages and distributes them to the appropriate recipient.
Interacts with directors when necessary.
Assists in setting up new client accounts.
Covers reception upon occasion.
Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary.
Answers customer questions and confirms customer orders.
Engages in educational opportunities as needed.
Performs additional duties when required, including drafting brochures and organizing the filing system.